Application Guide

Name of Award
About With the objectives to grasp the global trend of KOGEI (artisan crafts) world and offer a future vision of KOGEI, the International KOGEI Award in Toyama is for young craft artists, artisans, designers and craftspeople who are 50 years of age or younger and engaged in craft making.
This award is aimed to honor young craftspeople who reflect new global trends on their works and full of potentials through comprehensive evaluation of their works, expressions and techniques.
The eligible techniques and materials include lacquerware, metalwork, casting, wood carving, hand-made paper, silk textiles, lacquer work, ceramics, as well as glass, leather, dying-and-weaving, and many other crafts historically practiced around the world.
We are looking forward to many entries from craftspeople who are practicing novel KOGEI (artisan crafts), showcasing art created only by KOGEI which consists of inextricably connected two elements, tradition and innovation.

Reference: Previous Award (2017)
1. Eligibility
  1. Must be 50 years of age or younger (as of January 10, 2020).
  2. No restrictions on nationality
  3. An individual or group engaged in craft-making (e.g. artist, artisan, designer)
    No restrictions on affiliation
    *Can be a member of an organization or company. In that case, please obtain approval for application from the entity before applying.
2. Works Eligible to Apply
  1. Works rich in originality and expression, which are produced by utilizing unique techniques and materials that have been cultivated in each region of the world.
  2. Hand-work must be included in the production process of a work, which may be produced through various steps.
    *Please describe the hand-work used for the work in the “Technique(s)” column of the application form.
  3. Works produced on or after January 10, 2015, which have never been exhibited or submitted to other prizes/awards.
  4. Works made with techniques and materials as follows: metal, lacquer, wood, paper, dyeing and weaving, ceramics, glass, leather, and more, or combinations thereof
  5. 2-dimentional or 3-dimentional work total measures of three dimensions: 300 cm or less
    Total weight: 20kg or less
    (including length and weight of work’s frame, stand or holder, etc.)
  6. Application limit: Maximum one work per individual (or group)
3. Registration / Jurying Timeline
  1. Registration: October 1, 2019 - January 27, 2020 (Closed: 11:59pm *Japan Time)
  2. First-round of jurying: mid-February 2020
    Based on the submitted materials, such as photos of the works and artist statement (intention for creating the work), the first-round of jurying is performed to select award-winning works.
  3. Second-round of jurying: late-May 2020
  4. Exhibition: late-May – early July 2020 (Exhibition period: about two months)
    Venue: Toyama Prefectural Museum of Art and Design
  5. Award Ceremony: late June 2020
4. Awards / Privilege
  1. Prize: Grand Prize (1 individual/group) 2,000,000 JPY
    Excellence Award (1 individual/group) 500,000 JPY
    Honorable Mention Award (4 individuals/groups) 300,000 JPY
    Sompo Japan Nipponkoa Special Prize (1 individual/group) 300,000 JPY
  2. Privilege: The Grand Prize-winning work will be added to the collection of the Toyama Prefectural Museum of Art and Design.
5. Criteria for Selection
  1. Originality: Individuality and aesthetic sensibilities of an artist, craftsperson, or designer are reflected in his/her work and creative activities.
  2. Aesthetic value: Beauty, such as “functional beauty” and “visual beauty,” can be felt in one’s work.
  3. Use of materials & techniques: Material qualities and traditional techniques elaborately utilized for the work, and innovation is created.
  4. Craft mind & future vision: Having a vision for the future of one’s craft making and the social context of craft.
6. Registration Fee Free
7. Items to be Submitted for Jurying
  1. One profile photo
    (Photo specs: 300dpi, approx.15cm on long side, recognizable face image)
  2. Six photos of the work
    a. entire image b. front c. rear side d. left side
    e. right side f. close-up
    (Photo specs: 300 dpi, approx. 20cm on long side, 2-10MB)
    *Images of the work is used for jurying and so on.
  3. Photos (one for each) of the recent representative works (max. 3 works) other than the applied work (work images for reference)
  4. Artist statement, including name of the work, intention for creating the work, materials, techniques, etc.
  5. Details about the work, including dimensions and how to display, etc.
8. First-round of Jurying
  1. Results notification
    • The results of the first-round of jurying will be announced on the website early March 2020.
    • Only applicants who have passed the first-round of jurying will receive the result notification, preparation guide for the second-round of jurying, a consent form and guide about exhibition of the work.
    • Works selected in the first-round of jurying will be eligible for the second-round of jurying and display at the exhibition.
    • Applicants who have passed the first-round of jurying must send their works to the venue and by the date specified by the organizer.
      (Please refer to 10 – 13 below for information about transport and insurance.)
9. Second-round of Jurying
  1. Jurying will be performed in the middle of late-May 2020 based on the works themselves. Award-winning works will be selected in this round.
  2. Result notification
    • The results of the second-round of jurying will be announced on the website.
    • Award winners (Grand Prize, Excellence Award, Honorable Mention, and Sompo Japan Nipponkoa Special Prize) are requested to attend the award ceremony.
    • Costs for attending the award ceremony (travel fare and accommodation fee) are covered by the organizer in either way: all covered for individual award winners / partially covered for group award winners.
10. General shipping instructions
(for who has passed the first-round of jurying)
  1. Applicants who submit the works hold responsibility to pack their works securely in the right shipping box that can endure the events that are expected to occur throughout the transport process.
  2. Submission in unpacked condition will not be accepted.
  3. The organizer will not be held responsible for any damage incurred during transport of the work.
    * Please refer to 13 below for insurance and management of submitted works.
  4. Unpacking and checking of the works will be performed on the scheduled day for work installation for the second-round of jurying.
  5. Upon unpacking, if a submitted work is found to be damaged, the organizer will notify the applicant who submitted it. Any necessary repairs must be done by the applicant.
  6. The organizer will hold no responsibility for disqualification of the work for the second-round of jurying or exhibition due to damages caused during transport.
  7. As for the work for which instructions are required for installing/assembling, the instructions in writing/drawings must be enclosed with the exhibition consent form and the work.
  8. The works are handled by the professional service providers specified by the organizer. The organizer will not be liable for any assembly problem at the exhibition which is caused by complicated instructions given by the applicant who submitted the work.
11. Work Transport (Outward)
(for who has passed the first-round of jurying)

【For applicants submitting within Japan】

  1. All transport costs will be covered by the applicant who will submit the work.
  2. The work must be received by mid-May 2020.
  3. Delivery address will be notified after having passed the first–round of jurying.

*If you want to carry in their works in person, please contact us beforehand. Even when you carry in your work, your work must be packed securely in a box that can endure accidental events expected to occur during the shipment.


【For applicants submitting from overseas】

  1. All costs for transport and insurance from the international airport nearest to the applicant’s place to the international airport in Japan will be covered by the applicant. In Japan, the organizer will cover all costs for custom clearance at the international airport and domestic transport for each work.
  2. The works must be received by mid-May 2020.
  3. Customs clearance of the work will be carried out on the assumption that it will be returned upon end of the exhibition.
  4. As customs clearance takes long, it is recommended to submit the work well in advance.
  5. The applicant should prepare an Invoice and customs documents.
    * Systems may vary depending on countries.
  6. In the invoice and customs documents, the same price amount that was entered must be entered.
  7. As a rule, we will not accept works delivered in person from overseas.
  8. Even when transport procedure is processed by an agent or others, communications with the organizer must be made by the applicant.
  9. Do not use non-heat treated wooden materials (boxes) for packing. If wooden materials are used, heat-treated/fumigated certificate (ISPM 15 marked) materials must be used. (ISPM 15: Guideline regulating wood packaging material in international trade.)
  10. Close attention must be paid to use of animal-derived materials. If they are listed as the trade-restricted materials under the Washington Convention, the work may be not able to clear the customs within the expected period due to longer time required for customs clearance.
12. Work Return (Homeward)
(For who has passed the first-round of jurying)

【For applicants submitting within Japan】

  1. Transport costs for returning the work will be covered by the organizer.
  2. The work will be carefully packed by the professional art crating and packaging service provider specified by the organizer and delivered by the transportation company specified by the organizer.
  3. As a rule, the submitted work will be returned to the same location where it was collected.
  4. In the event that the work is found damaged when unpacking, please file a complaint with the transportation company that made the delivery. The organizer cannot deal with such a case because there is no means to confirm accident occurrence during transport.

* Please contact the organizer if you want to bring back your work in person.


【For applicants submitting from overseas】

  1. The organizer will cover the costs for customs clearance, transport and insurance to the international airport of the country of the applicant who submitted the work. The applicant will cover costs incurred in the process of receiving the work, which include customs clearance at the international airport in his/her country and transport from the international airport to the delivery destination.
  2. The work will be carefully packed by the professional art crating and packaging service provider specified by the organizer, and transported to the international airport of the country of the applicant who submitted the work by the transport company specified by the organizer.
  3. When the work cannot be returned due to rejection of payment for customs clearance and/or delivery from the international airport to the delivery destination in the applicant’s country, the work will be discarded.
  4. In the event that the work is found damaged when unpacking, please file a complaint with the transportation company that made the delivery. The organizer cannot deal with such a case because there is no means to confirm accident occurrence during transport.
13. Insurance and Management of Submitted Work
(For who has passed the first-round of jurying)

■ Insurance for transporting the work (outward)

【For applicants submitting within Japan】

  • Please purchase insurance as needed.

【For applicants submitting from overseas】

  • Please purchase insurance as needed.

■ Insurance throughout the period from work receipt, storage, exhibition to the point of shipping of the work (for return)

  • The organizer purchases insurance for the work.

*The specified service provider(s) will take utmost care in handling the works when unpacking, installing, exhibiting and so on. The organizer will not be held responsible for damages caused by force majeure events, such as natural disasters.


■ Insurance for returning the work (homeward)

  • The organizer purchases insurance for the work.

*For the purpose of determining the insurance premium price, please be sure to state the price of the submitted work. Details about the insurance, including points to note, will be released on the website at a later date.

14. Exhibition and Recordkeeping
(for who has passed the first-round of jurying)
  1. All works that are selected in the first-round of jury will be displayed at the exhibition of the International KOGEI Award in Toyama.
  2. A catalog of the finalists’ works will be published.
    • Works which are not submitted for the second-round of jurying will not be included in the catalog, even if they have been selected in the first-round of jurying.
    • Exhibition catalog will be offered to each finalist (one copy per individual/group).
  3. All intellectual property rights related to the work shall belong to the applicant who submitted it. However, use of the intellectual property rights of the submitted works is prescribed as follows.
    1. For the purpose of publicity and exhibition, the organizer and public entities, such as the central or local government, can use the intellectual property rights of the submitted works.
    2. Images of the works submitted by applicants can be used for the purpose of generating records, reports, publicity materials and printed materials, such as archives, reports, postcards and posters.
    3. No time limit is set for duration of use.
    4. In the case that use of the submitted work images for any purposes, such as commercial use, other than for intended purposes, is expected, decision is made through discussion between the intended user and the applicant who submitted the images.
    5. The organizer may take and use photos of award-winning works.
    6. With the exception of media coverage or recordkeeping by the organizer, any reproduction or photography of the works is prohibited in the exhibition rooms.
  4. All portrait rights and copyrights of the work belong to the applicant who submitted it. However, use of its portrait rights and copyrights is prescribed as follows.
    1. At the exhibition to display award-winning works, profile images of the award winners (including voice) and materials deemed to be necessary for better understanding of the works, such as photos, texts and videos, can be used.
    2. Additionally, the abovementioned photos, texts, and videos can be used to generate records, reports publicity materials, and printed materials, such as postcards and posters.
    3. No time limit is set for duration of use.
    4. In the case that use of the submitted work images for any purposes, such as commercial use, other than for intended purposes, is expected, decision is made through discussion between the intended user and the applicant who submitted the images.
    5. With the exception of media coverage or recordkeeping by the organizer, any reproduction or photography of the works is prohibited in the exhibition rooms.
15. Official Languages Japanese and English
16. Personal Information Protection Policies of the International KOGEI Award in Toyama

Personal information protection policies of the International KOGEI Award in Toyama

  1. In recognition of importance of personal information, the organizer will adhere to all the provisions governing the protection of personal information, including the Act on the Protection of Personal Information and the Toyama Prefectural Ordinance for Personal Information Protection, and will appropriately and safely manage the personal information provided by applicants for the International KOGEI Award in Toyama (hereafter referred to as “applicants”), as well as taking appropriate security control measures for prevention of leakage, loss, or damage of personal information.
  2. Personal information provided by applicants will be used solely for the purpose of conducting transactions related to the International KOGEI Award in Toyama (i.e., operational communications, announcement of jury judgement results, documents delivery, announcements of related events, statistical works).
  3. We will never provide personal information of applicants to any third parties without the consent of the applicants who provided the information.
  4. Our response to applicant’s requests for notification of purpose of information use, disclosure, cessation of use and deletion
    Applicants can request disclosure of their personal information, etc. to the organizer (i.e. notification and disclosure of purpose of information use; correction, addition, and deletion of contents; cessation of use or deletion of the information; cessation of disclosure to third parties). Upon applicant’s request, the organizer will first verify the applicant’s identity and respond to the request within a reasonable timeframe.
17. Inquiry Contact

If you have any questions, please contact us by sending email written in Japanese or English to the email address below.

  1. Please describe your question(s) clear and concise. If you have multiple questions, please list them one by one with bullet points, etc. We may not be able to respond to a long inquiry.
  2. In general, it will take one to two weeks for us to respond to an inquiry due to need of deliberation within the secretariat. We appreciate your understanding.
  3. Fair and strict Jurying is performed by the jury members. We cannot respond to inquiries related to jurying, such as results of jurying and reasons for selection or not-selection.